Microsoft offers pre-designed templates for your signature. You can add links and images, change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. Open a New email message and on the Message menu, select Signature > Signatures.To create a signature using Outlook, follow the steps below:

If you have a Microsoft 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. However, users are very often prone to forget to apply the update. This is the easiest and quickest option as users can modify their signatures themselves.

You can provide your users with a prototype signature file on a periodic basis and ask them to update via Outlook/OWA.

It is possible to set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature.

In Outlook, you can create one or more personalized signatures for your email messages. There are a few ways to set up a signature in Microsoft 365: Manually create and add a signature to your messages Managing email signatures for your entire company can be challenging but with Microsoft 365 or Office 365 you can easily create organization-wide email signatures and disclaimers. Email signatures contain essential information and can brand every new email you send as you correspond with your clients, vendors, and prospects.

How to add signature in outlook email